A good TEDx talk about Plain Language

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

A Wikipedia page for Plain Language defines that:

 

 “Plain language is writing designed to ensure the reader understands as quickly, easily, and completely as possible. Plain language strives to be easy to read, understand, and use. It avoids verbose, convoluted language and jargon.”

 

There is a good 19-minute TEDxTalk from December 11, 2015 titled Demand to Understand: How Plain Language Makes Life Simpler | Deborah Bosley | TEDx Charlotte.

 

An example from it is at 13:30 where her Ophthalmologist (eye doctor) asked:

“How’s your vision when your eyes are in a superior position?”

 

She replied: “What do you mean by a superior position?”

 

And then her eye doctor said: “Oh, I just mean when you look up.”

 

Unfortunately, at 8:12 she mentions the bogus claims of an 8.25 second attention span for humans and nine seconds for goldfish. Back on January 21, 2016 I posted about Is the average attention span of a presentation coach almost as short as that of a house fly?

 

The cartoon was adapted from one at OpenClipArt.

 

Does your vehicle have too many bumper stickers?

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The Pearls Before Swine cartoon by Stephan Pastis on February 18, 2026 has the following dialogue:

 

Rat: Well, Carrie looks like you and me can

   be friends. Mind if I go check your car?

 

Carrie: What – you judge people

   by the kind of car they drive?

 

Rat: The number of bumper stickers.

 

Rat (holding sign):

0 = IDEAL

1 = FINE

2 = RED FLAG

3 or More = CERTIFIED NUT JOB

 

Rat: She had eleven.

 

As shown above, some vehicles even have more.  

 

 

A very detailed essay on both clapping and applause

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

There is a very detailed 29-page pdf article (with 78 references) by Alan Crawley at Integrative Psychological and Behavioral Science on June 7, 2023 [pages 1 to 29] titled Clap, Clap, Clap – Unsystematic Review Essay on Clapping and Applause. The first two paragraphs of his Conclusion are that:

 

“Clapping and applause are two different behaviors. The first is a nonverbal phonokinesic manner that mechanically produces an acoustic sound after bursting a bubble of air between both palms of the hands. Different from clapping, applauses are claps that convey a meaning of approval, most usually used in a rhythmic, repetitive sequence.

This may be the first literature review on the complex polysemic and multipurpose behavior of clapping, and even it tried to bring several interdisciplinary lenses to study the same behavior, many historical and current aspects of how it functions, its variations, frequency, and so many more aspects still are yet to understand.”

 

Functions of applause are to:

Approve

Celebrate

Show Support

Cooperate

Intimidate

 

Section titles in Alan’s article are:

Introduction

Definition

Is a Clap a Gesture?

Evolutionary Origin of Clapping

Development of Clapping During Ontogeny

Clapp as an Expression of Soft Biometric Data

Clap as an Expression of Language and Inner Thought

Clap as a Social Act

Clap as a Contagious and Synchronized Act

Why is Synchrony Important, 

  and How Does It Work in Humans?

Clapping and Social Hierarchy

Synchrony Unity and Equality

The Role of Culture in Applause and Claps

The Subjective Experience of Receiving Applause

Conclusion

 

The cartoon came from here at OpenClipArt.

 

Giving a speech or doing a demonstration at a 4-H club day

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4-H is a national youth development program administered by the Cooperative Extension System under the U. S. Department of Agriculture. The name refers to a focus on personal qualities of Head, Heart, Hands, and Health. 4-H clubs provide youth opportunities related to agriculture, civic engagement, healthy living and STEM.

 

Back on August 19, 2012 I had blogged about watching A 4-H speech at the Western Idaho Fair. 4-H clubs have speech contests for teenagers (and younger children). State (or provincial) university extension services responsible for 4-H clubs have detailed instructional materials about giving presentations, which are useful for all teenagers. Here are some examples:

 

California

There is a 58-page pdf article from the University of California revised on January 28, 2021 and titled 4-H Presentation Manual.

 

Kansas

There is an 11-page pdf article from Kansas State University – Extension Harper County titled Thinking of doing a Talk or Demonstration at 4-H Day? WHY NOT! Here are some helpful hints! Another 6-page pdf article from July 2019 is titled Kansas 4-H Preparing and Using Visual Aids – Fact Sheet 7.0.

 

Maryland

A 26-page pdf article from February 2021 is titled the Maryland 4-H Public Speaking Guide.

 

Montana

A 64-page pdf article from the Montana State University Extension in 2016 is titled Montana 4-H Clover Communications.

 

North Carolina

A 18-page pdf article from May 2019 is titled North Carolina 4-H Presentations.

 

Orgeon

A 16-page pdf article from Oregon Cooperative Extension in January 2017 is titled 4-H Presentation Guide.

 

South Dakota

A 22-page pdf article from May 2019 is titled the South Dakota 4-H Public Presentation Guideline.

 

Texas

A 21-page pdf article from the Texas Agricultural Extension Service on June 1999 is titled Public Speaking…4-H Style. Another 16-page pdfarticle by Iris Kalich from the Texas Agricultural Extension Service is titled 4-H Public Presentation Guide: Method demonstrations & Illustrated Talks. And a 61-page pdf article from Texas A & M Agrilife EXTENSION is titled Explore Public Speaking Project.

 

Wisconsin

A 16-page pdf article from the University of Wisconsin Extension: 4-H Youth Development on December 2023 is titled A Parent’s Guide to Public Speaking.

 

Alberta

A 22-page pdf article from 4-H Alberta on September 2005 is titled Speaking Your Way to Success. And another massive 142-page pdf articleby Hugh Phillips from 4-H Alberta on October 2005 is titled 4-H Speak Pack – Communicating Effectively….the 4-H Way.

 

The 4-H emblem came from Wikimedia Commons.

 

 

An amusing xkcd comic with a 2x2 table about Dinosaurs or Not

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The xkcd comic by Randall Munroe on February 6, 2026 is titled Dinosaurs and Non-Dinosaurs. As shown above in my colorized version, there is a 2x2 table with horizontal categories for ARE DINOSAURS or ARE NOT DINOSAURS, and vertical categories for SEEM LIKE DINOSAURS or DON’T SEEM LIKE DINOSAURS.

 

This cartoon is discussed at Explain Xkcd. The box with orange at the upper right for ARE NOT DINOSAURS but SEEM LIKE DINOSAURS are mosasaurs, plesiosaurs, pteranodon, dimetrodon, and quetzalcoatlus. And the box with blue at the lower left for ARE DINOSAURS but DON’T SEEM LIKE DINOSAURS just are birds.

 

On January 19, 2024 I blogged about The Joy of 2x2 tables, or charts, or matrices.

 

 

An excellent series of articles on the writer’s craft from Lorelei Lingard in the magazine Perspectives in Medical Education

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

There are lots of mediocre articles about writing, but fewer excellent ones. An article by Lorelei Lingard in Perspectives in Medical Education on April 8, 2015 (Volume 4, Number 2, pages 79 and 80) is titled The writer’s craft and introduces a series. She has a PhD in rhetoric and is a professor. Articles in the series cover topics ranging from titles, to verbs, to sentences to paragraphs.

 

One on April 9, 2015 Volume 4 Number 2, pages 53 and 54 is titled Enlisting the power of the verb. A second on January 26, 2016 (Volume 5 Number 1, pages 39 to 41) is titled Get control of your commas. A third on May 23, 2016 Volume 5 Number 3, pages 179 to 181 is titled Bonfire red titles. A fourth on December 8, 2016 (Volume 6, Number 1, pages 51 to 53) is titled Mastering the Sentence. A fifth on April 10, 2019 Volume 10 Number 2, pages 98 to 100 is titled From semi-conscious to strategic paragraphing. A sixth on December 18, 2019 (Volume 18, Number 9, pages 57 to 59) is titled Pace, pause & silence: Creating emphasis & suspense in your writing. A seventh on November 3, 2021 (Volume 10, Number 6, pages 347 to 351) is titled When English clashes with other languages: Insights and cautions from the Writer’s Craft series. And an eighth on March 8, 2022 (Volume 11, Number 4, pages 228 to 231) is titled Writing for the reader: Using reader expectation principles to maximize clarity.

 

For example, in Bonfire red titles Lorelei says:

 

“….A title is like a front door: it serves as advertising for what’s inside your research paper. Have a look at the last title you wrote for an academic manuscript. Is it a red door or a white one? Does it draw readers into your work or encourage them to walk by?

 

Titles must achieve two goals: quickly grab the reader and faithfully describe the paper. This likely explains our common addiction to the ‘colon title,’ in which what precedes the colon is meant to be catchy and what follows is meant to be descriptive.”

 

The image of a writer was adapted from one at the Library of Congress.

 

 

Beware: acronyms and abbreviations can have multiple meanings

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Back on September 7, 2021 I posted about Don’t AWE your audience by using Acronyms Without Explanations. Always define acronyms because they are a form of jargon. There is an excellent article by Neil M. Davis in Medical Writing magazine on December 2020 (Volume 29, Number 4, pages 16 to 19) titled Medical abbreviations with multiple meanings: A prescription for disaster.

 

For example, HD can mean Hansen Disease, Hodgkin Disease, or Huntington Disease. And NBM can mean Nothing by Mouth, No Bowel Movement, or Normal Bowel Movement. NE can mean No Effect, No Enlargement, or just Not Evaluated. The general link for that magazine (which has freely downloadable articles) is here.

 

My cartoon was modified from this one at Wikimedia Commons.

 

 

Dick Van Dyke told his hardest story from a 75-year career

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Dick Van Dyke turned 100 on December 13, 2025. And he published a book with a series of stories titled 100 Rules for Living to 100: An optimist’s guide to a happy life. An article by Sarah Lemire at Today on November 18, 2025 is titled EXCLUSIVE: At Almost 100, Dick Van Dyke Won’t Sit Still – and Is Eyeing 1 More Big Role. She notes that he had a 75-year career. There is another article by Liz McNeil in People magazine on November 25, 2025 titled Dick Van Dyke ‘Feels Pretty Good for 100.’ Here’s Why He’s Optimistic About His Centennial Birthday (Exclusive).

 

 On pages 105 to 113 there is a great story, titled Tell Your Hardest Story:

 

“In December 1973, I found a seat in a circle of chairs in a grim, fluorescent-lit meeting room at the Brentwood Veterans’ Hospital. Around me were military vets, young and old, all hospitalized for drug and alcohol addiction and gathered for regular group therapy. I was there as a visitor, doing research for my role as an alcoholic in The Morning After, a TV movie being shot elsewhere in the facility.

 

It was weird for these guys to have a Hollywood actor eavesdropping on their raw, real-life stories of struggle, I could tell. Right off the bat, I needed to assure them that I would be a sympathetic listener. ‘The subject of my movie is very personal to me,’ I began, ‘because I myself am an alcoholic.’

 

Their faces flickered with surprise. At the time, only my family and a handful of other people in my life knew about my drinking problem.

 

‘So, I understand some of what you’re going through. But really, I’m here to listen and learn.”

 

Then Dick decided to go public.

 

“The story got picked up across the country. As expected, when Mr. Goody Two-shoes admitted his addiction to the world, the public was shocked. Friends and colleagues from wherever I’d lived and worked called to offer sympathy and encouragement, reporting that they, and everyone they knew could barely believe the news. Within a week, I was getting letters by the thousand – people were moved and incredibly understanding. Many detailing how alcoholism had impacted them and their loved ones.

 

That reaction spurred me to go even more public. I appeared on The Dick Cavett Show, one of the best interviews I’ve ever done, and I told my story onstage in Washington, DC, for a press conference with other celebrity alcoholics. I am told that rehab facilities still show The Morning After to this day.

 

…. Each time I put a new layer of it into words, I feel a release of the power that alcoholism had over me. I was separating myself from the disease, seeing my experience as a battle with the disease. Telling my story was giving me power and freedom.

 

Each of us has our own hard stories of crisis and struggle. When we hold them in, out of fear or shame, they control us. But when we tell our stories, we’re in the driver’s seat. And when we share those stories, even just among our friends and family, we are literally helping one another to survive, just like that brotherhood of vets.”  

 

Pages 9 and 10 have a story titled Make Your Own Rules. On page 10 Dick has the following weasel words about his rules and stories:

 

“I readily admit that you might find variations of the same rule emerging in multiple stories here. That’s because my life, like everyone else’s, has its personality-specific ongoing themes – questions that pop up, over and over again, in different contexts, old challenges that look different in each new light, wisdom learned and forgotten and learned again.

 

I might also add that, for some of these stories, there’s not exactly a rule or even a specific question. Sometimes that’s because I know there’s some nugget of meaning in the story, but I haven’t figured out what it is. Maybe you can! Other times, it’s just a funny story, plain and simple. Because don’t we all sometimes just need comic relief?

 

Finally, if you’re inclined to count up these rules to see if there are exactly one hundred, as advertised in the title, your math might disappoint you, just a little. Quality over quantity, as the saying goes, right? I can assure you that this book will deliver enough main rules, sub-rules, ancillary rules, and multipart rules to last you a lifetime, yes, all the way to one hundred!”    

 

His book doesn’t bother to number those stories or even give us a Table of Contents. I got suspicious about whether there really were a hundred, and then wrote down the following list of all the story titles (grouped ten at a time):  

 

Don’t Act Your Age

Make Your Own Rules

Examine Your Head

Learn to Fall

Find Your Passion in Your Past

Tolerate and Cherish Your Little Brother

Face Your Fear

Find “The New You” Inside “The Old You”

Find Your People – A Story in Several Parts

Figure Out Who You Aren’t

 

Don’t Litter: Tips for Safety and Hygiene on Family Road Trips in the 1950s

Don’t Count on “The Big Break”

Hone Your Bit (Every Job Is Training for the Next One)

Don’t Do Live Morning TV

Some Secrets You Shouldn’t Tell

Eggs Again? Some Failures Are Just That

Dance with Chita

Go Nuts (But Maybe Not That Nuts)

Suck Up to the Landlady

Speak Up for Your Family

 

It Doesn’t Take a Good Boss to Do Great Work

Accept Your Limitations

Win an Oscar

Stay on the Phone

Make Christmas with What You’ve Got

Don’t Trust Machines

Reconsider the Boogeyman

Tell Your Hardest Stories

Play Against Type

Retire on Your Own Terms

 

Remain Anonymous

Start a Band

Commit to Play

Save All That Artwork

Believe in Fate

Take Your Doubts to the Desert

Accept “Rescue” with Grace

See the Pattern to Get Past It

Help Someone Find Their Voice: Do’s and Don’ts

Reimagine Your Legacy

 

Read the Fine Print

Learn from Animals: 3 Species, 4 Rules

Get a Good DJ

Write It Down

Bond Through Crisis

Be Someone’s Baker

Get Frank: A Meditation on Old Rifts

Remember the Good Stuff, Leave the Rest Behind

Reminisce While You Can

Get a Great Sidekick

 

Clear the Air

Get a Second Opinion (and a Third and a Fourth…)

Learn from Teaching

Cross Off Regrets

Learn from Shame

Never Call “Cut”

Don’t Match Jimmy

Don’t Live in the Past

It Pays to Go to the Gym

Build a Slide and Grandkids Will Come

 

Transmogrify Halloween (On Family Traditions)

The Clothes Make the Gnome

Stay Tall Inside

Hand Over the Keys

Read While You Can

Do Get All Judgy (When You’re Watching TV)

Learn a New Way to Fall

Carpe Chita

Remember Honestly

Live with Regrets

 

Your Purpose Doesn’t Need to be Grand

You Will Not Be Alone

Save the Afterlife for After Life

You Can’t Protect Your Survivors

Find Your Arlene

 

As you can see, there are just seventy-five. The book could have more honestly been titled Seventy-Five Rules from My 75-Year Career: An optimist’s guide to a happy life.

 

The wreath was adapted from one at OpenClipArt.  

 

A decorated book drop at my friendly local public library

 

 

 

 

 

 

 

 

 

 

 

 

Every time I return books at the Lake Hazel branch of the Ada Community Library I get a chuckle from using their decorated inside book drop. When I pull the handle on its drum, it rotates downward to reveal eight teeth, as is shown above.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

That library branch also has a drive-up book drop. Some book drops are more complicated than they appear. There may be a spring-loaded surface inside. As shown in this brief Reddit video, books do not drop all the way to the ground from the slot.  

 

There is an article by Dr. Steve Albrecht at Library 2.0 on April 5, 2024 titled Horror Stories from the Book Drop: A Recap of Items Found by Librarians.

 

 

 

 

 

 

 

 

 

 

Outside book drops sometimes are vandalized. Back in 2010 a disgruntled patron threw mayonnaise and other condiments into the drop at the Victory Road branch of the Ada Community Library. Another Reuters article on January 29, 2011 described how a Woman who dumped condiments in book drop pleads guilty.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

But that’s not the worst thing possible. Still another article by Chuck Knox in LIDAR Magazine on January 15, 2018 titled Future After Fire: The Renovation of the Eckhart Public Library said that:

 

“In the early morning of July 2nd, 2017 3 individuals were wandering the town of Auburn, Indiana looking to cause trouble. That trouble resulted in 1 of the 3 dropping a lit 1” mortar style fire firework in the return book drop box of the Eckhart Public Library. The result was an intense fire that caused an estimated 3.4 million dollars’ worth of damage to the building and its contents. The Auburn Fire Department was quickly on the scene and had the fire extinguished within 10 minutes of arriving. Even with their quick response the damage was horrific. Within a week of the fire the Auburn Police arrested Nykolas Elkin age 24 for the arson. He later admitted he placed the lit firework in the drop box; he was convicted and sentenced to 14 years in prison for the crime.”

 

Images of a mayonnaise jar and a fire truck came from Wikimedia Commons.

 

 

Tips for tackling wordiness

 

 

 

 

 

 

 

 

 

 

 

 

There is a brief article by Barbara Bashein on page 28 in the November 2019 Toastmaster magazine titled Shed the Dread of Business Writing. Her tips are to:

 

Eliminate wordiness. For example, change ‘at the present time’ to ‘currently’ or ‘now’.

 

Use clear and concise words. For example, change ‘utilize’ to ‘use.’

 

Use active rather than passive sentence structures. For example: ‘The team wrote the report,’ rather than ‘The report was written by the team.’

 

And there is a web page by Margaret Procter at University of Toronto: Writing Advice titled Wordiness: Danger Signals and Ways to React with tips about how to change:

 

Doubling of Words (choose one)

 

Intensifiers, Qualifiers (omit or give specific details)

 

Formulaic Phrases (use a one-word form or omit)

 

Catch-all Terms (can sometimes omit)

 

Padded Verbs (use a one-word form)

 

Unnecessary ‘to be’ and ‘being’ (omit)

 

Passive Verbs (change to active voice, if possible with a personal subject)

 

Overuse of Relative Structures (‘Who,’ ‘Which,’ ‘That’) (omit when possible)

 

And a four-page pdf article by Barb Every in Medical Writing magazine for March 2017, pages 17 to 20 (Volume 6, Number 1) is titled Writing economically in medicine and science: Tips for tackling wordiness. She says to avoid repetition, eliminate redundancy, and minimize purposeless words. Barb’s Table 1 on omitting redundant words is as follows:

 

 

 

 

 

 

 

 

 

 

 

The cartoon was modifed from this one at OpenClipArt.

 

 

Use a glitch report to keep mistakes or failures from recurring

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

I have been skimming through a useful 2026 book by Jessica Weiss titled Happiness Works: The science of thriving at work. There is a preview at Google Books. Chapter 5, starting on page 85, is titled Trust and Happiness and subtitled An unbeatable team formula. An article by Julia Korn in Forbes on November 12, 2025 titled A Practical Guide to Being Happier At Work (From a Workplace Happiness Expert) discusses it as follows:

 

“Run a regular ‘Glitch Report’ with your team

 

Borrowed from the Four Seasons hotel, this simple ritual turns everyday frustrations into learning moments. A ‘glitch’ is any situation that didn’t go as planned – a missed deadline, a miscommunication or even a small annoyance. The goal isn’t to assign blame or complain, but to find solutions together.

 

Here’s how it works: each team member shares what went wrong during the previous day, week, or month – depending on cadence – and the steps that have been taken to fix it. The result? Everyone’s aligned, informed, and empowered to help address the glitch further.

 

Weiss says this practice builds:

   Transparency

   A focus on learning and improvement

   Inclusive participation

   Collaboration, particularly when problems surface

   Timely and constructive feedback.

 

In short, the glitch report creates a culture of psychological safety, where team members can speak up, take risks, and own mistakes without fear. This counts: when people feel psychologically safe, they’re far more resilient to burnout, even when their work environment isn’t perfect.

 

Try this practice with your team to see how problems turn into solutions.”  

 

The first note in the book for this chapter references a post by John Caddell in the FutureLab blog on January 10, 2015 titled Four Season Hotels Review a Daily Glitch Report:

 

“Next up [in our daily review] is a review of the previous day’s mistakes in something we call the Glitch Report. Every department in the hotel is represented at the morning meeting, and each has a printout detailing what has gone wrong and what steps may already have been taken to correct course. The Glitch Report ensures that every hotel department knows what happened and which guest it affected.

We might have missed a guest with something as simple as turndown service, and everybody listens to the department head responsible as he or she articulates what went wrong. That person will go to the root cause of the problem and tell everyone what will be done to fix it in that guest’s eyes. Whatever the issue, making it right starts with a sincere apology. It can also mean trying to do something else for them later on in their visit. It can mean an amenity such as flowers or fresh fruit skewers or a bottle of wine. It could mean an appropriate adjustment or consideration on their bill. For each guest, we strive to find the right approach in the apology.”

 

The cartoon was modified from this one at OpenClipArt.

 

 

Speechwriters should mostly use active voice rather than passive voice

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

On June 22, 2024 I blogged about how I write speeches in active voice – not passive voice. An article by The University of North Carolina at Chapel Hill from The Writing Center – College of Arts and Sciences titled Passive Voice [Tips & Tools] explains:

 

“A passive construction occurs when you make the object of an action into the subject of a sentence. That is, whoever or whatever is performing the action is not the grammatical subject of the sentence. Take a look at the passive reframing of a familiar joke [Why did the chicken cross the road?]:

 

‘Why was the road crossed by the chicken?’ “

 

On December 19, 2017 I blogged about More speechwriting resources from the Congressional Research Service. In that post I discussed a publication by Thomas H. Neale and Dana Ely from April 12, 2007, their CRS Report 98-170, titled Speechwriting in Perspective: A Brief Guide to Effective and Persuasive Communication.

 

Under Contemporary Style and Tone the fourth paragraph explains:

 

“Writers should generally use simple declarative sentence, preferably in the active voice, when making important statements of fact, assertion, or opinion. Use of the passive voice should not be dismissed out of hand, however; it is sometimes the more desirable form, and can lend grace and variety to the speaker’s flow of words that stimulates the listener. It is excessive use that should be avoided. Similarly, exclusive use of the active voice can impart a choppy, juvenile cadence to even a content-rich speech.”

 

A detailed article by Jacob M. Carpenter from 2022 in Legal Communication & Rhetoric titled The Problems and Positives of Passives: Exploring Why Controlling Passive Voice and Nominalizations Is About More Than Preference and Style states that you should use passive voice:

 

To emphasize something other than the actor

When the actor is unimportant or unknown

To improve cohesion and concision through dovetailing

To portray objectivity or deflect responsibility

To distance the reader psychologically

 

He also notes that:

 

“Passive voice at the beginning of a sentence may create an effective ‘dovetail’ connecting adjacent sentences….

 

In subsequent telephone conferences the defendant’s counsel promised to produces the documents within 30 days. The documents were never produced.”

 

My graphic uses a modified version of the man posting a sign from the Library of Congress.

 

 

A 270-page trainer’s guide for teaching how to write in plain language

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

A Wikipedia page for Plain Language defines that:

 

 “Plain language is writing designed to ensure the reader understands as quickly, easily, and completely as possible. Plain language strives to be easy to read, understand, and use. It avoids verbose, convoluted language and jargon.”

 

Another Wikipedia page on Plain English elaborates that:

 

“Plain English (also referred to as layman’s terms) is a mode of writing or speaking the English language intended to be easy to understand regardless of one’s familiarity with a given topic. It usually avoids the use of rare words and uncommon euphemisms to explain the subject. Plain English wording is intended to be suitable for almost anyone, and it allows for good understanding to help readers know a topic. It is considered part of plain language.”

 

On December 4, 2022 I blogged about Advice from the U. S. National Institutes of Health on writing clearly using Plain Language and discussed a 13-page article.

 

Recently I found a 270-page pdf e-book from the Government of Canada in 1994 titled PLAIN LANGUAGE: CLEAR AND SIMPLE: Trainer’s Guide. It has the following sections for giving a two-day course:

 

Module 1: Introducing Plain Language [page 1]

Module 2: The Starting Point: Your Reader 

  and Your Purpose [page 13]

Module 3: Organizing Your Ideas [page 19]

Module 4: Using Appropriate Words [page 29]

Module 5: Writing Clear and Effective Sentences 

  [page 51]

Module 6: Writing Clear and Effective Paragraphs 

  [page 75]

Module 7: Presenting Your Message Effectively [page 81]

Module 8: Testing and Revising the Document 

  for Usability and Readability [page 89]

Module 9: Putting It All Together: Working 

  with Plain Language [page 101]

 

 

Excellent Tips and Techniques for Accelerating Your Writing

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

There is a terse two-page article by Noe Lorona on pages 41 and 42 in the Spring 2025 issue of Army Communicator [professional bulletin] titled Tips and Techniques for Accelerating Your Writing. I found it in the MasterFILE Premier database in the EBSCOhost collection at my friendly local public library. You can download the entire issue here. Noe’s paragraph titles are:

 

Set Writing Targets and Deadlines

Take a Stroll in the Idea Phase

Write First, Edit Later

Leverage AI Tools

Find Your Flow

Embrace Collaboration and Accountability

Overcome Writer’s Block

Iterate and Refine

Final Thoughts

 

Both motivation and urgency are important, as is shown above in my colorized version of his table. Under Set Writing Targets and Deadlines he says that: 

“Deadlines create urgency, which helps overcome procrastination. Without clear goals, writing projects can linger indefinitely. To stay on track, set word count goals by breaking your writing into manageable word count targets per session. Use timers, such as the Pomodoro technique, to write for 25-30 minutes with short breaks to maintain momentum. Commit to a publishing date, even if self-imposed, as having a target completion date adds accountability. Writing with intent makes a difference, so align ideas with the format and audience.”

 And under Take a Stroll in the Idea Phase Noe says:

“Before you start drafting, invest time in generating and refining your ideas. Rushing into writing without a clear direction often leads to disorganized thoughts and multiple rounds of heavy revisions. Do not rush into drafting; instead, stay in the idea phase longer. Use mind mapping to create a visual representation of your ideas and their connections to ensure logical progression. Brainstorm by jotting down all your thoughts, no matter how scattered they may seem, and categorize them later. Backward planning is useful. Begin with the final goal in mind to make it easier to structure the supporting arguments or sections leading up to it. Sticky notes or index cards help by allowing you to write key points down and arrange them physically to sort and prioritize content.”

 

 

Comparing scales for loudness and temperature

 

 

 

 

 

 

 

 

 

  

 

 

 

On November 23, 2023 I blogged about Five recent articles on using analogies and linked to an article by Miguel Balbin, Khatora Opperman and Tulio Rossi at Animate Your Science on November 7, 2022 which is titled How to write effective analogies for communicating research. They explained that:

 

“An analogy is a descriptive comparison of similarities between two or more different things. Using comparisons helps to explain complex and new ideas by linking them to something familiar.”

 

There is an interesting 2025 book by Walter Murch titled SUDDENLY SOMETHING CLICKED: The Languages of Film Editing and Sound Design. Chapter 19 in the section on Sound Design is titled ODE TO SPO: The Road to Apocalypse. On page 225, he has a pair of tables first listing loudness of sounds in decibels and then temperature in degrees Fahrenheit. Most of us are very familiar with temperatures between those for water freezing (32^oF) and boiling (212^oF). Walter notes there is a close alignment between the subjective experiences for loudness and temperature, although this just is a fortuitous coincidence. I have tabulated them side by side, as shown above.

 

His discussion of film editing describes working on the 1974 mystery thriller film The Conversation. It was written, produced, and directed by Francis Ford Coppola. On page 133 there is an image showing how scenes in it were edited. That is shown more clearly in a two-minute Vimeo video titled Conversation: Restructure first 40 minutes.